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Role of Board of Directors

Responsibilities of Individual Executive Board Members

Each member of the Executive Board should accept responsibility for individual action in addition to his or her involvement in the collective body called the Board of Directors.  This individual action will fall into four areas:

  1. Support the Council through personal financial contribution and through active participation in fundraising programs.  Each member should be enrolled as a Friend of Scouting.
  2. Promote Scouting and the Council whenever and wherever possible.  Through vocational and avocational activity, be on the lookout for potential Scouters -- recommend names and assist with recruiting when asked.
  3. Participate in the work of the Council by attending Executive Board meetings and by taking part in the work of one of the Council ”committees”.
  4. Speak freely and participate actively in helping to formulate Council plans, procedures, and policies -- then firmly support decisions reached by the Board.  (Note: While each Board Member must assure themselves of the propriety of each recommendation, express their view and ask pertinent questions, the Executive Board relies on the judgment and ability of its departments and their committees and rarely does the Board engage in full-scale debate.  Items presented to the Board for action will, with very few exceptions, have been thoroughly reviewed by the appropriate Council Committee and have been presented to the Executive Committee for approval.)

Your opportunities for service come through attendance at Board meetings where basic decisions are made, participation in council committees as assigned, and through acceptance of special responsibilities which you may be asked to assume occasionally.

The Executive Board
(Board of Directors)

Function

The Executive Board (Board of Directors) is the administrative group empowered to take the necessary action to achieve the purpose of the local council.  It establishes the council program and carries out the resolutions, policy and activities voted by the council.  It determines policy for the council in accordance with its delegated authority.  It establishes the annual budget and raises the money necessary to meet that budget.

Duties 

  1. Planning
    • Approve the Council's philosophy and review management's performance in achieving it.
    • Annually assess the ever-changing environment and approve the Council's strategy in relation to it.
    • Annually review and approve the Council's budget.
    • Approve major policies.
  2. Organization
    Elect, monitor, appraise, advise, stimulate, support, reward, and if deemed necessary or desirable, change top management.  Regularly discuss with the CEO/Scout Executive if matters that are of concern to him/her or to the board.
    • Be assured that management succession is properly being provided.
    • Be assured that the status of organizational strength and human resources are equal to the requirements of the long range goals.
    • Approve appropriate compensation and benefit policies and practices.
    • Support the Council through personal financial contribution and through active participation in fundraising programs.  Each member should be a Friend of Scouting.
    • Participate in Board Committees in response to recommendations of the Nominating Committee or Council President.
    • Annually review the performance of the Board and take steps (including its composition, organization, and responsibilities) to improve its performance.
  3. Operations
    Review the results achieved by management as compared with the Council’s philosophy, annual and long range goals, and the performance of similar councils.  Be certain that the financial structure of the Council is adequate for its current needs and its long-range strategy.
    • Provide candid and constructive criticism, advice, and comments.
    • Approve major actions of the Council, such as: Capital expenditures on all projects over authorized limits and major changes in programs and services.
  4. Audit
    Be assured that the Board and its committees are adequately and currently informed -- through reports and other methods -- of the condition of the Council and its operations.
    • Be assured that published reports properly reflect the operating results and financial condition of the Council.
    • Ascertain that management has established appropriate policies to define and identify conflicts of interest throughout the Council and is diligently administering and enforcing those policies.
    • Appoint independent auditors subject to approval by members.
    • Review compliance with relevant material laws affecting the Council.

Council President

  1. Supervises the council and its officers
  2. Assures that chartered duties and obligations, both national and local, are met.
  3. Presides at meetings of the council, board of directors, and executive committee and operations meetings.
  4. Is ex-officio member of all committees
  5. Appoints chairmen of council operating committees, with the approval of the board.
  6. Serves as a National Council Representative for the Council. 

Council Commissioner

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Presides at the council commissioner staff meetings.
  4. Helps train district commissioners
  5. Communications with district commissioners by telephone, letters, personal conference and on-the-job-coaching.
  6. Plans and conducts an annual commissioner's conference.
  7. Reviews reports with district commissioners on extent and quality of service to all units.
  8. Coordinates and is responsible for:
    •  Rechartering of all Scouting units.
    • Achievement of goals sufficient to help qualify the Council as a Quality Council.

Scout Executive/Secretary

  1. Attends board meetings and reports to the board on the condition of the council.
  2. Attends executive committee meetings and reports to the executive committee on the condition of the council.
  3. Serves as Chief Executive Officer of the corporation at the discretion of the National Chief Scout Executive and the local Council Board and has the general direction of the administrative work of the corporation, subject to the authority and direction of the board of directors.
  4. Secretary of the Council, the executive board, the executive committee, and all other committees of the executive board and district committees, and is a member ex-officio of all committees of the executive board without vote except where otherwise provided.
  5. Executes on behalf of the corporation all documents, deeds, and notes duly authorized to be executed.
  6. Employs, with executive board permission, all other paid employees of the council and supervises their actions.

President-Elect

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process
  3. Leads and Chairs the Strategic Planning process.
  4. Serves as leader of the board of directors in the President's absence.
  5. Works in preparation for the upcoming role of council president by giving leadership to the Long-range Plan and committee.
  6. Assumes other responsibilities as assigned by the president.

Vice President: Finance Administration

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Gives leadership to the selection and recruiting of board members and community leaders sufficient to provide assistance in governance, audit, and controls matters.

    Committee programs supervised are:
    • Audit
    • Investment
    • Governance
  4. Assists Treasurer in Budget oversight and gives guidance to the goal setting and budgeting process.
  5. Assumes other responsibilities as assigned by the president.

Past-President

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Gives leadership to the nominating committee process.
  4. May assume other projects or responsibilities as desired.

Treasurer

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Reviews the annual budget for board approval.
  4. Has intimate working knowledge of all fiscal operations of the Council.
  5. Maintains relations with area United Ways.
  6. In cooperation with the executive committee, approves expenditures of funds.
  7. Ensures that standard accounting procedures are used in the council.
  8. Presents annually to the board a certified audit, with the assistance of the audit committee and VP Finance- Admin.
  9. Commits to assisting the nominating committee in recruiting an Assistant Treasurer to be his/her replacement.

Vice President: Council Solutions
(Administration)

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Performs the following functions as needed:
    • Maintains the standards of Council Services to all the Units
    • Council Insurance
    • Risk Management
    • Policy
    • Employee Benefits
    • Technology
    • Assists VP District Operations duties
    • Plays key role in assisting VP Strategic Plan
  4.  Assumes other responsibilities as assigned by the president.

Vice President: District Operations

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Responsible for the administration of district operations.
    • Fireside Chats
    • Unit Leader Survey
    • District Chairman selection through Nominating Committee
    • Chairs Key-3 Training
  4. Leads Advisory Committee on Rural Scouting 
  5. Assumes other responsibilities as assigned by the president.

Vice President: Venturing

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Carries responsibilities for planning, developing, and administering Venturing for the Council.
  4. Gives leadership to programs that will encourage business, industrial, professional, educational, service, and religious organizations to charter posts and support the Venturing concept.
  5. Assists in recruiting Key manpower positions for training, outdoor program, etc., in the Venturing arena.
  6. Assists committee chair in recruiting a full, functioning committee.
  7. Recruits a Sales Chairman and conduct an impact function to establish support of major community and corporate leaders to participate in Venturing programs.
  8. Serves as council representative for all council, regional, and national Venturing functions.
  9. Assumes other responsibilities as assigned by the president.

Vice President: Membership

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Gives leadership to the selection and recruiting of chairs for School Night for Scouting, Race to Cub Scouting, and other membership programs as planned or needed. 
  4. Works with the commissioner and professional staff to set and achieve membership goals sufficient to achieve Quality Council status.
  5. Is custodian of the BSA's growth policy, and strives to maintain monthly balanced growth and improved membership retention.
  6. Assumes other responsibilities as assigned by the president.

Properties/Facilities

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Continually assesses presently-owned property as to need and usage.
  4. Develops a comprehensive camp and property needs plan as approved by the board.
  5. Implements camp and property needs plan.
  6. Assumes other responsibilities as assigned by the president.

Vice President: Program Outdoor& Properties

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Chairs the Council Outdoor Program Cabinet (C.O.O.P)
  4. Develops annual program plans for the Council through the following committees:
    • Properties
    • Camping
    • Order of the Arrow
    • Outdoor Programs
  5. Helps set and achieve goals so that the Council achieves Quality Council Status.
  6. Leads the Council program planning process
  7. Continually assesses presently-owned property as to need and usage.
  8. Develops a comprehensive camp and property needs plan as approved by the board.
  9. Implements camp and property needs plan.
  10. Assumes other responsibilities as assigned by the president.

Vice President: Marketing

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Responsible for the administration of the Council Marketing plan.
    • Create and Maintain plan
    • Recruit and Chair Marketing Committee
    • Coordinate all aspects of marketing
  4. Assumes other responsibilities as assigned by the president.

Separate of under VP Membership?

Vice President: Relationships

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Responsible for the creating and maintaining community relationships.
    • Charter Partners
    • Community Organizations
    • Service Groups and other Non-Profits
    • Religious Groups and Associations
  4. Assumes other responsibilities as assigned by the president. 

Vice President: Endowment

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Responsible for the administration of the Council Endowment.
    • Chair of Endowment Committee
    • Hold an Endowment Event
    • Increase awareness of Endowment
    • Help prospect for endowment gifts
    • Annual review of the trust management's performance
    • Lead board members in ongoing efforts to secure new endowment gifts.

Vice President: Legal

  1. Review Legal contracts
    • Vendors
    • Employment
    • By-Laws
  2. Advises President, Scout executive and officers on all matters of Non-profit Governance.
  3. Assumes other responsibilities as assigned by the president.

Vice President: Program Administration

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Chairs the Council Program Cabinet (C.C.C.)
  4. Develops annual program plans for the Council through the following committees:
    • Advancement
    • Activities & Service
    • Training
  5. Helps set and achieve goals so that the Council achieves Quality Council Status.
  6. Leads the Council program planning process.
  7. Responsible for the all Scouting Alumni Relations.
  8. Assumes other responsibilities as assigned by the president.

Vice President: Finance

  1. Attends board meetings and reports to the board in field of responsibility.
  2. Attends executive committee meetings and lends expertise to the decision-making process.
  3. Gives leadership to the selection and recruiting of board members and community leaders sufficient to raise the annual operating income as budgeted.

    Fundraising programs supervised are:
    • District Friends of Scouting
    • Board Friends of Scouting
    • Council-wide product sale
    • Boy Scout Golf Classic and other special events
    • Grants from Foundations & Trusts
  4. Helps devise fundraising plans and methods and gives guidance to the goal setting and budgeting process.
  5. Assumes other responsibilities as assigned by the president.
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